This Policy sets the framework on which any Data that you provide to us by using our Website or services will be processed by us. By using our Services and submitting your data to us, you are giving us your consent to process, collect, use and disclose your data as set forth in this Policy.
For the purpose of the Data Protection Act 1998 (“the Act”), the data controller is Gapsquare Limited. We are listed in the Register of Data Controllers under number ZA144939. The Act gives you the right to access information held about you, and your right of access can be exercised in accordance with it. Any access request should be made in writing to us at Engine Shed, Station Approach, Bristol, City of Bristol BS1 6QH, United Kingdom. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above mentioned address or to firstname.lastname@example.org. We will correct any information found to be incorrect as soon as reasonably practicable.
INFORMATION WE COLLECT FROM YOU
Anonymised “Data”, (as defined in our Terms and Conditions as being employee information including but not limited to details of gender, job title, age, level within the organization, salary and other pay components)
Automatic Information Collected Through Computer Tracking, Gapsquare may track and retain information about the computing environment you use to access the Website and Products, such as your IP address, browser type or operating system.
Personal Information You Provide through the Website, which may include but not limited to physical and online contact information (e.g. name, address, email address, etc.)
HOW WE USE THE COLLECTED INFORMATION
Gapsquare collects data in an anonymised and aggregate form in order to provide anonymous statistics related to gender pay gap issues and to allow our customers to assess their position in relation to peers from the same or other industries by using our benchmarking tools or other products or services. Gapsqaure may also aggregate the information you provide with similar information collected from other visitors to the Website or users of our Services in order to evaluate or enhance the Website or our Services. We do not, however, at any given time, display, publish or share data as a single entry or in any way which would result in any identification of any individual.
In order to improve our Services and facilitate their delivery to you, Gapsquare may collect both personal and non-personal information about you within the scope of our marketing activities. This can happen both online and offline. For example, Gapsqaure may collect contact information about you. It could include information like your name, address, telephone number, and e-mail address when it conducts promotions, trade fairs, demand generation campaigns and trials of services and products. When you register to use the products or services, you have the option to allow us to contact you about our products and services. In order to evaluate your use of the services, Gapsqaure may track which functions of the services you use most frequently. This information will help us provide you with the most relevant and useful information about the services. and allow us to identify ways that could enhance your use of the services.
Gapsqaure may collect and use your Personal data in order to offer personalised customer service such as: responding any queries you may have; notifying you about changes to our service; internal record keeping, reminders about reports and others.
Please note that where you decide to provide us with your Personal Details as well as your Data:
Your Personal Details will never be displayed on this Website;
Employee Data is anonymised when it is submitted to the Website and will not be displayed on this Website as a single entry or in any manner in which any particular individual may be identified from it by any user or viewer of the Website;
All of the data is kept on secured servers and encrypted for your security.
DISCLOSURE OF YOUR DATA
We may disclose your Data (in anonymised and/or aggregate form only) to any of the following:
Any of our partners and service users who are interested in the gender pay gap and any of our advertisers from time to time;
Any member of our group from time to time, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006; and
As set out in the final two paragraphs of this Policy.
Any of our service providers or agents including (without limitation) those engaged by us from time to time to securely store your Personal Details and/or User Information, those engaged by us to perform functions on our behalf such as payment processing and customer support or mailings, providers of prizes in any promotions we may from time to time organise, database administrators engaged by us from time to time. We do not disclose your email address (or other Personal Details) to any third party for the purpose of enabling it to contact you for marketing purposes;
Any of our partner websites from time to time (including without limitation statistics and data science websites);
We may also disclose your Personal Data as is necessary, in our sole discretion, to comply with any applicable law, regulation, legal proceeding or governmental request and as set out in our Acceptable Use Policy. Before we do that, we challenge any requests coming from government officials.